The best MeetGeek alternatives in 2026

If you're tired of hour limits and recordings that expire, Koi records calls on your Mac with no bot, keeps the audio or a video of the screen there, and has no monthly hours to count. If you want another cloud notetaker for a team, tl;dv and Fathom have bigger free plans, Bluedot records with no bot on every device, and Avoma goes further into sales coaching than MeetGeek does.

We make Koi, so read this with that in mind. MeetGeek does a lot Koi doesn't: CRM fields filled in, team spaces, analytics and a phone app. Koi is a Mac app for one person. Everything about the other apps comes from their own sites, checked October 21, 2026. We didn't run tests.

MeetGeek gives you both kinds of recording. Its Meeting Agent is a bot that joins Zoom, Google Meet and Teams. Its desktop app for Mac and Windows records with no bot, quietly in the background, and works with Zoom, Teams, Meet, Slack and WhatsApp calls. There's also a browser extension, and phone apps for meetings in person. Whichever device records, the meeting syncs to your MeetGeek workspace.

It transcribes in 100+ languages with automatic detection and records HD video on Business. You can choose EU or US data hosting. MeetGeek lists SOC 2 Type II, AES-256 encryption and no AI training on your meetings. For sales teams, it fills HubSpot, Salesforce, Pipedrive, Zoho CRM and Attio with notes, MEDDIC fields and call logs, and teams get shared spaces, comments, clips and analytics.

The limits are in the plans. From MeetGeek's pricing page:

• Basic, the free plan, gives 3 hours of transcription a month, keeps transcripts for 3 months and audio for 1 month, and caps a meeting at 2 hours.
• Pro, $15.99 a month or $9.99 billed yearly, gives 20 hours a month, then charges $0.50 an hour. Transcripts are kept a year and audio 6 months.
• Video is only on Business, $27 a month or $17 billed yearly, kept for 12 months, with meetings up to 3 hours.
• Everything is stored in MeetGeek's cloud, so your history depends on your plan.

For a sales team that wants CRM fields filled in automatically, those limits can be worth it. For one person who just wants every call recorded and kept, they add up fast.

With MeetGeek's desktop app:

1. Install MeetGeek for Mac or Windows and sign in.
2. Start recording yourself, or set calendar-based rules so it starts on its own.
3. Join the call. Nothing joins the participant list.
4. The meeting syncs to your MeetGeek workspace, where it's transcribed and summarized.

With Koi:

1. Tap Fn + ⌃, or click Record when Koi's dock asks "Record this call?"
2. Pick Online call, then Audio only or Audio and video. For a room, pick In person.
3. The first time, allow Screen Recording for Koi in System Settings and reopen it.
4. Stop from the dock or tap Fn + ⌃ again. The page opens in Recents.
5. Say yes to Summarize this call? for notes, to-dos and a follow-up email.

From each app's own site, checked October 21, 2026.

Koi is the better pick for one person on a Mac who records a lot of calls and wants to keep them: no hours to ration, no video tier, and the files on your own Mac. It also does a lot outside meetings, like unlimited dictation in any app and an assistant that can see your screen.

Say you record 10 hours of calls a week, about 40 hours a month. On MeetGeek Pro billed yearly, that's $9.99 a month for the first 20 hours, plus 20 extra hours at $0.50, so about $20 a month, without video. With video it's Business, $17 a month billed yearly, with unlimited transcription.

Koi Pro is $20 a month, or $192 a year, for any number of recorded calls, with video. Lifetime is paid once, from $59, and recorded calls stay unlimited. That's for one person on one Mac, though. For a team of ten who share calls, MeetGeek's per-seat plans do things Koi can't. See Koi's plans for details.

• Unlimited recording with video, kept on your Mac? Koi.
• A free plan with unlimited recordings? tl;dv or Fathom.
• No bot on every device? Bluedot.
• Sales coaching, scoring and forecasting? Avoma.
• Data kept in Europe, no audio stored? Jamie.

Whichever you pick, ask before you record. Our guides to recording a Teams meeting and any meeting on a Mac cover the setup, and the best AI note takers for Mac has more options.