The best Avoma alternatives in 2026

Avoma is built for revenue teams: notes, scheduling, call scoring and forecasting, priced per seat with add-ons. If you're one person who mostly wants calls recorded and summarized, Koi does that on your Mac with no bot and keeps the recording there. If your team still needs CRM sync, MeetGeek, Fathom and tl;dv cover the basics for less, and Bluedot and Jamie skip the bot.

We make Koi, so read this with that in mind. Koi is not a sales platform: it has no CRM sync, no call scoring, no scheduler, no team analytics, and it runs only on a Mac. Everything about the other apps comes from their own sites and help pages, checked October 21, 2026. We didn't run tests.

Avoma records and transcribes meetings on Zoom, Microsoft Teams, Google Meet, Webex, GoToMeeting and more, in 70+ languages, and writes AI notes and follow-up emails. Notes save to Salesforce, HubSpot, Zoho, Pipedrive and Copper, and it connects to dialers like Aircall, Dialpad, RingCentral and Zoom Phone. There are iPhone, Android and desktop apps and a Chrome extension.

By default, the Avoma Assistant joins the meeting as a bot. Its pricing page says it supports bot-less recording too. On Zoom, that means Zoom's own cloud recording, sent to Avoma afterwards, and Avoma's help center says that needs a paid Zoom account.

Avoma's security page says it hosts everything on AWS in the USA, with a SOC 2 Type II report and ISO 42001 for AI management. The page doesn't say whether customer data trains AI models.

Usually the price, or the size of it. From Avoma's pricing page, per recorder seat (viewers are free):

• Startup is $19 a month billed yearly, or $29 monthly, for unlimited transcription, AI notes, follow-up emails and notes saved to your CRM.
• Organization is $39 a seat billed monthly, with custom notes, group scheduling and limited conversation intelligence.
• Conversation Intelligence and Revenue Intelligence are add-ons, $29 a seat each billed yearly or $35 monthly.
• There's no free plan, just a 14-day trial of Organization with no card.

The other reasons are the bot, unless you set up Zoom cloud recording, and the fact that every call ends up on Avoma's servers in the US. For a sales team that lives in Salesforce, that's the deal. For a founder, consultant or recruiter on a Mac, it's often more than needed.

With Avoma, from its help center:

1. Make sure you have a paid Zoom account with cloud recording.
2. In Avoma's settings, connect Zoom, which installs the Avoma Zoom app.
3. Pick recording through Zoom Cloud Recording rather than the Avoma Assistant.
4. After the meeting, Zoom sends the recording to Avoma for the transcript and AI notes.

With Koi, on Zoom or anything else:

1. Tap Fn + ⌃, or click Record when Koi's dock asks "Record this call?"
2. Pick Online call, then Audio only or Audio and video.
3. The first time, allow Screen Recording for Koi in System Settings and reopen it.
4. Stop from the dock or tap Fn + ⌃ again. The page opens in Recents, as You and Them.
5. Say yes to Summarize this call? for notes, to-dos and a follow-up email.

It works the same whether you host or not, with no Zoom plan needed. More in our guide to recording a Zoom meeting on a Mac.

From each company's own site, checked October 21, 2026.

Koi is the better pick when it's just you: a founder doing sales calls, a consultant, a recruiter or a researcher who wants every call recorded with no bot, kept on their own Mac, with a summary, to-dos and the follow-up email ready when it ends. The same app has unlimited dictation, a calendar that offers the dates a call agreed on, and an assistant that sees your screen.

• Just you, on a Mac, calls kept locally? Koi.
• CRM fields filled in for less? MeetGeek.
• A free start, CRM sync later? Fathom.
• Teams that want EU hosting? tl;dv.
• No bot, CRM and ATS on Business? Bluedot.
• No bot, data kept in Europe? Jamie.

Ask before you record, especially on sales calls with people outside your company. More options in the best AI note takers for Mac, and Koi's plans if it's just you.