How to record a Microsoft Teams meeting on your Mac

In the Teams app, click More actions, then Record, pick the spoken language and what to record, and click Confirm. That works if you have an eligible work or school license, your IT admin has turned recording on, and you're in the same organization as the meeting. Guests can't record in Teams.

Microsoft moved this button. Older guides tell you to click Record and transcribe, then Start recording. That menu is gone: recording now has its own Record item, with transcription beside it.

• You're in the organization, with a license: use Teams' own recording. Everyone is told, and the file goes to the organizer's OneDrive.
• You're a guest: ask the organizer to record and share it with you.
• You want your own copy from your Mac: the Screenshot toolbar, or an app that records your microphone and the Mac's sound. These don't go through Teams, so asking people is up to you.

We make Koi, a Mac app that records calls, so read the Koi part with that in mind. The Microsoft and Apple details come from their own help pages, checked October 16, 2026.

Start here, because it decides everything else. Whether you can record depends on where you and the other people are: in many places everyone has to agree, in others one person is enough. Microsoft's own page puts it plainly: depending on your region, you may need everyone's permission before you record them. At work, your company may have its own rules too. This isn't legal advice.

Teams tells people for its own recording. Everyone in the meeting is notified in their Teams app when it starts.

A recorder on your Mac, Koi included, doesn't announce itself. No one on the call sees a notice, and Koi's dock never shows in a shared screen. So:

• Ask at the start, out loud or in the chat, and wait for a yes.
• If anyone says no, or the organizer has switched recording off, don't record. Take notes instead.
• Keep the recording to yourself unless everyone agreed to more.

Per Microsoft's recording page, you can start or stop a recording when all of these are true:

• You have one of the listed licenses: Office 365 Enterprise E1, E3, E5, F3, A1, A3 or A5, or Microsoft 365 Business, Business Premium or Business Essentials.
• Your IT admin has turned recording on, and the organizer's cloud recording policy allows it.
• You're in the same organization as the meeting. Guests, people from another organization and anonymous users can't start or stop a recording.

A few rules people don't expect. The organizer doesn't have to be in the meeting for someone else to record. Federated users can record calls, but not meetings. And with Teams Premium, an organizer can narrow it down to organizers and co-organizers, organizers and presenters, or no one, under the event's Options, Recording and transcription.

In the Teams app on your Mac:

1. Start or join the meeting.
2. In the meeting controls, click More actions, then Record.
3. Choose the spoken language and what to record. For sound only, pick Audio only under Choose what to record.
4. Click Confirm. Everyone in the meeting is notified.
5. To stop, click More actions, then Recording, and stop the recording. That stops live transcription too. To stop only the transcription and keep recording, stop Transcribing instead.

A recording keeps going if the person who started it leaves, and stops when everyone has left. If someone stays connected, Teams ends it and starts a new one every four hours until the last person leaves.

It doesn't catch everything on screen. Microsoft lists what's left out: more than four video streams at once, whiteboards and annotations, shared notes, content shared from apps, and videos or animations inside PowerPoint Live.

The processed recording goes to the organizer's OneDrive for work or school, or to SharePoint for a channel meeting, and a link shows up in the meeting chat or the channel. The organizer owns it. By default only organizers and co-organizers can download or delete it, and guests can watch it only if it's shared with them.

Recordings can expire, depending on your admin's settings. The owner gets an email when one does and has up to 90 days to get it back from the recycle bin.

A participant in the same organization, with a license, can, as long as the organizer hasn't limited who records. A guest, or someone from another organization, can't. The way in is to ask:

• Ask the organizer, or anyone in their organization, to record and share it with you afterwards.
• Ask whether the meeting's transcript can be shared, if you only need the words.

What about recording a Teams meeting without permission? Teams' button stays off for you. A recorder on your Mac doesn't need Teams' permission, because it records your Mac. It does need the people in the meeting to agree, and an organizer who switched recording off has already given you an answer.

Yes, with the Screenshot toolbar that comes with macOS. Whether the other people are in it depends on your version.

1. Press Shift-Command-5.
2. Choose Record Selected Window to record just the Teams window (macOS Tahoe 26 or later), or Record Entire Screen.
3. Click Options and pick a microphone for your own voice. On macOS 27 Golden Gate or later, also choose Include System Audio for everyone else.
4. Click Record. To stop, click Stop in the menu bar or press Command-Control-Esc.

Apple's how-to says Include System Audio needs macOS 27 or later. Before that, a microphone is the only sound option, which hears your voice and only what leaks out of your speakers, and nothing with headphones on. The recording is a .mov on your desktop, with no transcript. Test it before a meeting that matters. For every way to capture the Mac's sound, see how to record internal audio on a Mac.

Koi's Record calls records your Mac, not the meeting, so your license, your admin's policy and whether you're a guest don't come into it. No bot joins the meeting, so nothing new appears in the participant list.

1. Join the Teams meeting.
2. Tap Fn + ⌃ and pick Online call, or click Record on Koi's dock, or choose Record an Online Call in the menu bar. When Teams starts using your microphone, the dock also asks "Record this call?": click Record.
3. Talk. On the dock, the Record button turns into red sound bars with Recording your call beside it. The dock never shows in a screen you share or record.
4. When the meeting ends, tap the keys again, or point at the dock and click stop.

Your microphone is You and what the Mac plays is Them, everyone else in the meeting. Each stretch of talk is transcribed on your Mac with Whisper as soon as it pauses, in any of 57 languages, and the screen is filmed with both sides' sound, leaving Koi's own windows out. The audio and the video stay on your Mac.

The meeting is written onto a document in Recents as it goes and opens when you stop: the video, then You and Them in turns, like a script. It asks “Summarize this call?”, and only with a yes do the transcript's words go to Koi's AI, online, for a title, a two to four sentence summary, the to-dos you took on, and a follow-up email that opens in Mail as a draft. The dates the meeting agreed on are offered for Koi's calendar, to add or not.

Record calls needs macOS 14 or later and the Screen Recording permission. Koi checks your plan with its server before a recording starts. Recorded calls are unlimited on every plan: Pro is $20 a month after a 3-day free trial that needs a card, and Lifetime is $59 for the first 25 buyers, rising to $199. See Koi's plans.

What it doesn't do. Koi names two sides, not people, so a six-person meeting is You and Them. It doesn't record by itself: it asks, and you say yes. The sound comes inside the screen video, not as an audio file. And it's Mac only, with no Windows or phone app.

Usually one of these, from Microsoft's own pages:

• You're a guest, from another organization, or joined anonymously. Only people in the organization can record.
• Your license isn't on Microsoft's list, or your IT admin hasn't turned recording on.
• The organizer has Teams Premium and limited recording to organizers, presenters or no one.
• The organizer turned Copilot off for the meeting. Microsoft's admin docs say that also turns off recording and transcription for it.
• You're a federated user. You can record calls, but not meetings.
• Your Screenshot toolbar recording is missing the others: on macOS Tahoe 26 and earlier it only records a microphone.
• Koi can't hear the Mac's sound. Turn on Screen Recording for Koi in System Settings, Privacy & Security, under Screen & System Audio Recording.

If the organizer switched recording off on purpose, that's a choice about the meeting, not a bug to work around. Ask them for notes or their own recording afterwards. The Copilot rule comes from Microsoft's admin page on meetings, dated August 11, 2026.

• You're in the organization with a license? Teams' own recording. Everyone is told, and it's saved where your company expects.
• Only need the sound? Teams' Audio only option.
• You're a guest? Ask the organizer to record and share it.
• On macOS 27 and a video file is enough? The Screenshot toolbar with Include System Audio.
• You want both sides and notes on every meeting, whatever your license? Koi's Record calls, once everyone has said yes.

For the other call apps, see recording a Zoom meeting, recording Google Meet, and every way to record a meeting on a Mac.