Expensify alternatives for your own receipts

Drag a receipt, an invoice or a bill anywhere on your Mac, hold Shift, and drop it on Add expense in the wheel that opens round your pointer. Koi reads who you paid, the total and how often, and adds it to its expense tracker, next to your rent, bills and subscriptions, with what you earn and what's left each month. A photo of a paper receipt works: pictures are read on your Mac first, and only the words go to Koi's AI. The tracker itself is kept on your Mac.

The same wheel explains a bill out loud, puts a booking's dates in your calendar, translates a file or reads it aloud. Pro is $20 a month, or $192 a year, after a 3-day free trial that needs a card. Lifetime is paid once, from $59.

The tradeoffs are real. Koi is a personal tracker: no expense reports, no approvals, no reimbursements, no accounting integrations, and one currency for everything, with nothing converted. It's Mac only.

Receipts Space is a Mac app that keeps your receipts and documents in a library on your Mac, shared across Macs through iCloud Drive, Dropbox or a NAS if you like, with optional encryption. It reads amounts, dates, taxes and IBANs. It's a free download limited to 50 documents with watermarked PDFs; the subscription is $59.99 a year on the App Store. It needs macOS 14.6 or later.

It leans toward archiving documents and invoices more than quick budgeting.

Zoho Expense is free for up to 3 users, with 20 receipt autoscans per user a month and 5 GB of storage. Standard is $4 per user a month, or $3 billed yearly, with 200 scans. It has a Mac App Store app, and receipts go to your Zoho account in the cloud. Like Expensify, it's built around expense reports and approvals.

Wave's bookkeeping is free to start, but receipt scanning is an add-on: $8 a month or $72 a year in the US, with unlimited scans, or included in Pro at $19 a month. Receipts come in from its phone apps, by email or by upload on its website. There's no Mac app, and full bookkeeping is a lot if you only want receipts.

Shoeboxed scans receipts from its phone apps, and lets you mail paper ones in its Magic Envelope. Starter is $9 a month or $97 a year, with 50 digital scans a month and one envelope a year; there's no free plan, with a 30-day money-back guarantee. On a Mac you use its website.

Dext captures receipts and invoices by phone, email, WhatsApp or upload, keeps them for 7 to 10 years and sends them to over 36 accounting platforms. One plan, $25.21 a month or $302.50 a year, with 250 documents a month and a 14-day trial without a card. It's the most for one person, and it's built for whoever does the books.